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Termination review summary with one person, their final day and termination type. Termination review summary with one person, their final day and termination type. On People, open the person’s profile and select Actions → Terminate employee. Company Admins and HR Admins set the person’s last day, choose final pay and cards and reassign direct reports.
Every turns on the Reassign direct reports step and personal email fields company by company. If you don’t see them, email support@every.io to ask about them.

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Before you begin

  • You need the Company Admin or HR Admin role. People appears once payroll is set up and your company has finished onboarding.
  • Choose a person whose onboarding is complete. Selecting someone still onboarding opens their hire flow instead of their profile.
  • Have the termination date, type and reason ready.
  • If the person manages others or signs for the company, decide who takes over those responsibilities.
A replacement company signatory takes over as soon as you confirm, even when the person’s last day is in the future. Choose someone ready to sign for the company when you confirm.

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Set the termination

1

Check the personal email

When Personal email or Personal email (optional) appears, confirm the address or enter one. You can leave Personal email (optional) blank.
2

Set the last day

In Date of termination, choose the person’s last day.
3

Give the reason

Choose a Termination type and a Termination reason. If the reason is Other, describe it in Notes.
4

Choose the final-pay option

Under Schedule offcycle payroll, choose how the person gets their last paycheck. Yes, create final paycheck creates a separate pay run. Pay during current pay run and Pay during next scheduled pay run use a regular run.The choices depend on the current regular pay run and termination date. When a current regular pay run exists and the last day falls before its pay period, Pay during previous pay run appears. To check whether the person was overpaid, email support@every.io.
5

Choose what happens to cards

When Card disposition appears, choose Yes, close the cards (recommended) or No, keep the cards active.
6

Reassign their reports

When Reassign direct reports appears, choose each report’s replacement under New primary manager. When New secondary manager appears, choose a replacement there too.For a future termination, reports move on the person’s last day. For today or an earlier date, reports move when you confirm.
7

Replace the company signatory

When Choose a new signatory appears, choose the replacement in New signatory.
8

Review and confirm

In Confirm & proceed, check the details. If the review shows sign-in instructions for the person, note them. Then select Confirm & terminate, or Make changes to go back.
Schedule a Termination, with the employee, last day, termination reason and final-pay options. Schedule a Termination, with the employee, last day, termination reason and final-pay options.

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What happens next

A termination dated today or earlier takes effect when you confirm. For a future date, Every schedules the termination and the profile shows Termination scheduled on with the date. Until that date, the person keeps their roles in your company. When the termination takes effect, the person keeps only the Employee or Contractor role in your company and loses access to cards shared with them. They can still sign in to see past paystubs and tax documents. Corporate cards close unless you chose to keep them active. Tell the person about the termination. If Confirm & proceed showed sign-in instructions, pass them on so the person knows how to access prior paystubs and tax documents. If you chose Yes, create final paycheck, select Go to Pay Run, then follow Submit the final-pay run. To bring someone back after termination, see Rehire someone.

Related topics

All PeopleRun payroll