Payroll Reports
Access detailed payroll data and summaries for your business needs.Essential Payroll Reports
Payroll Summary
Overview of each pay run
Employee Earnings
Individual employee pay details
Tax Liability
Tax obligations and deposits
Deductions
All payroll deductions
Payroll Summary Report
Overview of each payroll run:- Gross Wages
- Deductions
- Net Pay
- Employer Costs
- Regular hours
- Overtime hours
- Bonuses and commissions
- Total gross wages
- Average pay per employee
Employee Earnings Report
Detailed pay information per employee: Included Data:- Employee name and ID
- Pay period dates
- Regular and overtime hours
- Gross wages
- All deductions
- Net pay
- Year-to-date totals
- By employee
- By department
- By pay period
- Date range
- Employment status
This report is useful for answering employee pay questions
Payroll Register
Complete payroll transaction details:| Employee | Gross | Fed Tax | State Tax | FICA | Other | Net Pay |
|---|---|---|---|---|---|---|
| John Doe | $5,000 | $600 | $250 | $382.50 | $400 | $3,367.50 |
| Jane Smith | $6,000 | $750 | $300 | $459 | $500 | $3,991 |
Tax Liability Report
Track tax obligations:Federal Taxes
Federal Taxes
- Federal income tax withheld
- Social Security (employer + employee)
- Medicare (employer + employee)
- Total federal liability
- Deposit due dates
State Taxes
State Taxes
- State income tax withheld
- State unemployment insurance (SUI)
- State disability insurance (SDI)
- Local taxes
- Deposit schedules
Tax Deposits
Tax Deposits
- Deposit amounts
- Deposit dates
- Confirmation numbers
- Payment method
- Outstanding liabilities
Quarterly Tax Reports
Prepare for quarterly filings: Form 941 Data:- Total wages paid
- Federal income tax withheld
- Social Security and Medicare wages
- Tax deposits made
- Net taxes owed or refund
- State unemployment wages
- SUI tax rate
- Tax calculation
- Payment due date
Year-End Tax Reports
Annual tax reporting: W-2 Information:- Employee earnings
- Tax withholdings
- Benefits and deductions
- W-2 form generation
- Electronic filing
- Federal unemployment wages
- FUTA tax calculation
- State unemployment credits
- Net FUTA tax due
Deduction Reports
Track all payroll deductions: Pre-Tax Deductions:- 401(k) contributions
- Health insurance premiums
- HSA contributions
- FSA contributions
- Commuter benefits
- Roth 401(k) contributions
- Garnishments
- Union dues
- Charitable contributions
- Life insurance
- Total deductions by type
- Employee contribution amounts
- Employer contributions
- Year-to-date totals
- Benefit carrier remittance
Benefits Report
Employee benefit information:1
Enrollment Summary
Who’s enrolled in what benefits
2
Premium Costs
Employee and employer costs
3
Carrier Remittance
Amounts due to benefit carriers
4
Contribution Totals
Total benefit costs by type
PTO Report
Track time off balances:- Employee PTO balances
- Accrual rates
- Used time off
- Pending requests
- PTO liability (financial)
- Department usage
Hours and Attendance
For hourly employees:- Total hours worked
- Regular vs overtime hours
- Hours by employee
- Hours by department
- Attendance patterns
- Time clock punch data
Labor Cost Reports
Analyze labor expenses: By Department:- Department payroll costs
- % of total payroll
- Cost per employee
- Trend analysis
- Location-based costs
- Multi-state breakdown
- Geographic comparison
- Role-based compensation
- Compensation benchmarking
- Position cost analysis
New Hire Report
Track new employee additions:- Hire date
- Starting salary
- Department
- Employment type
- Benefits eligibility
- Required compliance notices
Termination Report
Employee departure data:- Termination date
- Final pay amount
- Unused PTO payout
- Final tax withholdings
- COBRA notification
- Unemployment eligibility
Payroll Journal Entries
For accounting integration:- Debit and credit entries
- Account numbers
- Transaction amounts
- Entry descriptions
- Export to accounting system
Garnishment Report
Court-ordered deductions:- Garnishment orders
- Amounts withheld
- Remittance due dates
- Case numbers
- Agency information
- Payment history
Garnishments must be processed according to court orders
Workers’ Compensation Report
Workers’ comp audit data:- Employee classifications
- Total payroll by class code
- Overtime calculations
- Executive officers
- Audit worksheet ready
Compliance Reports
Ensure regulatory compliance: ACA Reporting:- 1095-C forms
- 1094-C transmittal
- Hours tracking
- Affordability calculations
- Employee demographics
- Job categories
- Ethnicity and gender data
- Injury and illness logs
- Required postings
Multi-State Reports
For businesses with employees in multiple states:- Wages by state
- State tax withholdings
- State unemployment
- State-specific compliance
- Nexus tracking
Payroll Cost Projection
Forecast future payroll costs:- Upcoming payroll estimates
- Annual payroll projection
- Budget comparison
- What-if scenarios
- Impact of salary changes
Pay Stub Archive
Access historical pay stubs:- All past pay stubs
- Searchable by employee or date
- PDF download
- Year-end summaries
- Reprint capability
Custom Payroll Reports
Build your own:- Select specific data fields
- Apply custom filters
- Group and sort data
- Add calculations
- Save report templates
- Schedule automatic delivery