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Payroll Deductions

Configure and manage various types of payroll deductions for your employees.

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Types of Deductions

Deductions taken before taxes are calculated:
  • 401(k) contributions
  • Health insurance premiums
  • HSA contributions
  • FSA contributions
  • Commuter benefits

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Setting Up Deductions

To add a deduction for an employee:
  1. Go to Payroll > Employees
  2. Select the employee
  3. Click Deductions > Add Deduction
  4. Choose deduction type
  5. Enter amount or percentage
  6. Set start date
  7. Save deduction

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Deduction Amounts

Deductions can be configured as:
  • Fixed Amount - Same dollar amount each paycheck ($100)
  • Percentage - Percent of gross pay (5%)
  • Custom - Different amounts per pay period
  • Capped - Maximum annual amount ($19,500)

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Managing Deduction Changes

When deduction amounts change:
1

Employee Request

Employee submits change request during open enrollment or qualifying event
2

HR Approval

HR reviews and approves the change
3

System Update

Update deduction amount in Every
4

Effective Date

Set when the change takes effect
5

Notification

Employee is notified of the change

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Deduction Priorities

When net pay is insufficient for all deductions, Every processes them in this order:
  1. Required taxes (federal, state, FICA)
  2. Court-ordered garnishments
  3. Pre-tax benefit deductions
  4. Post-tax deductions
  5. Other voluntary deductions
Some deductions have annual limits (e.g., 401k). Every automatically stops deductions when limits are reached.

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Reporting

View deduction reports:
  • Employee deduction summary
  • Year-to-date totals
  • Benefit contribution reports
  • Tax deduction reports