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Payment Methods

Every supports multiple payment methods to pay your vendors efficiently.

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Available Payment Methods

ACH Transfer

Free electronic bank transfers

Check

Physical checks mailed to vendors

Wire Transfer

Same-day urgent payments

Virtual Card

One-time use card numbers

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ACH Transfers

Best for: Most vendor payments Features:
  • No transaction fees
  • 3-5 business day processing
  • Secure electronic transfer
  • Automatic payment tracking
  • Direct bank-to-bank transfer
Requirements:
  • Vendor bank account information
  • Account number
  • Routing number
  • Bank name
ACH is the most cost-effective payment method for regular bills

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Check Payments

Best for: Vendors who don’t accept electronic payments Features:
  • Physical check mailed to vendor
  • Check printing and mailing by Every
  • Delivery tracking
  • Digital check images
  • $1.50 per check fee
Processing time:
  • 5-7 business days for delivery
  • Add 3-5 days for vendor to deposit

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Wire Transfers

Best for: Urgent or high-value payments Features:
  • Same-day or next-day processing
  • Bank-to-bank transfer
  • Guaranteed delivery
  • Confirmation included
  • $25 fee per wire
When to use:
  • Time-sensitive payments
  • International vendors
  • Large transactions
  • Down payments or deposits
Wire transfers cannot be reversed once processed. Verify recipient details carefully.

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Virtual Cards

Best for: Online purchases and subscriptions Features:
  • One-time use card numbers
  • Set spending limits
  • Automatic categorization
  • No physical card needed
  • 2.9% transaction fee
Use cases:
  • Software subscriptions
  • Online advertising
  • Travel bookings
  • Vendor deposits

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Payment Scheduling

Schedule payments in advance:
1

Select Payment Date

Choose when you want the payment to process
2

Choose Method

Select ACH, check, wire, or card
3

Review Details

Confirm vendor and amount
4

Schedule

Payment will process on selected date

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Payment Timing

Plan ahead for payment processing times:
MethodProcessing TimeTotal Time to Vendor
ACH3-5 business days3-5 business days
Check1-2 business days to print5-7 business days
WireSame day/next day1-2 business days
Virtual CardInstantInstant

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Setting Default Payment Methods

Configure default payment methods:
  • By vendor (preferred method per vendor)
  • By category (ACH for utilities, cards for software)
  • By amount (wires for payments over $10,000)
Go to Settings > Bill Pay > Payment Defaults

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Payment Confirmations

After payment processing:
  • Email confirmation sent
  • Payment receipt generated
  • Accounting entry created
  • Vendor notified (if email on file)
  • Transaction recorded in banking
Keep payment confirmations for your records and tax purposes

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Failed Payments

If a payment fails:
  1. You’ll receive an immediate notification
  2. Review the failure reason
  3. Update payment information if needed
  4. Resubmit the payment
  5. Contact vendor about delay
Common failure reasons:
  • Insufficient funds
  • Invalid account information
  • Bank restrictions
  • Payment limits exceeded