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Business Cards

Manage your company’s physical and virtual cards with Every’s card management system.

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Card Types

Physical Cards

Traditional plastic cards for employees

Virtual Cards

One-time or recurring digital cards

Debit Cards

Direct bank account access

Credit Cards

Revolving credit for business expenses

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Issuing Cards

1

Select Card Type

Choose physical or virtual card
2

Assign to Employee

Select the cardholder
3

Set Spending Limits

Configure daily, weekly, or monthly limits
4

Add Restrictions

Set merchant category or vendor restrictions
5

Activate Card

Card is issued and ready to use

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Card Controls

Maintain control over company spending:
Per Transaction:
  • Maximum amount per transaction
  • Minimum amount threshold
  • Daily spending cap
  • Weekly spending limit
  • Monthly budget allocation

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Virtual Cards

Generate virtual cards for online purchases: Use Cases:
  • Software subscriptions
  • Online advertising
  • Vendor payments
  • Trial subscriptions
  • One-time purchases
Features:
  • Instant generation
  • Custom spending limits
  • Merchant-locked cards
  • Auto-expire after use
  • Easy cancellation
Use virtual cards for subscriptions to easily track and cancel services

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Physical Cards

Traditional company cards for employees:
  • Request new cards for employees
  • 5-7 business day delivery
  • Activate upon receipt
  • Set PIN for security
  • Contactless payments
  • EMV chip security
  • Magnetic stripe backup
  • Custom card design available
  • Company branding
  • Lost or stolen card reporting
  • Immediate card freeze
  • Rush replacement available
  • Temporary virtual card issued

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Card Management

Manage all company cards in one place: Card Dashboard:
  • View all active cards
  • See real-time transactions
  • Monitor spending by cardholder
  • Track against budgets
  • Review pending charges
Card Actions:
  • Freeze/unfreeze cards instantly
  • Update spending limits
  • Modify restrictions
  • Reissue cards
  • Close accounts

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Transaction Monitoring

Track card transactions in real-time:
FeatureDescription
Real-time AlertsInstant notifications for transactions
Receipt CaptureAuto-request receipts from cardholders
CategorizationAutomatic expense categorization
Fraud DetectionSuspicious activity monitoring
Dispute ManagementEasy transaction disputes
All card transactions automatically sync with your accounting system

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Expense Management

Streamline expense tracking:
  1. Automatic Capture - Transactions appear instantly
  2. Receipt Matching - Link receipts to transactions
  3. Categorization - Auto-assign expense categories
  4. Approval Workflow - Route for manager approval
  5. Accounting Sync - Export to accounting software

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Cardholder Responsibilities

Set clear expectations for cardholders:
  • Submit receipts within 48 hours
  • Use cards only for business expenses
  • Report lost/stolen cards immediately
  • Follow company expense policy
  • Review monthly statements
  • Dispute unauthorized charges promptly

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Card Rewards

Earn rewards on business spending:
  • Cash Back - Percentage back on purchases
  • Points - Earn points for travel or gift cards
  • Statement Credits - Direct account credits
  • Travel Benefits - Lounge access, travel insurance
Rewards programs vary by card type.

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Security Features

Keep company funds secure:
  • Real-time fraud monitoring
  • AI-powered anomaly detection
  • Instant transaction alerts
  • Zero liability protection
  • Dispute resolution support
  • Two-factor authentication
  • Biometric verification
  • Device authentication
  • IP restrictions
  • Velocity checks
  • EMV chip technology
  • Tokenization for online purchases
  • CVV verification
  • 3D Secure authentication
  • Encrypted card data

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Mobile Card Management

Manage cards on the go:
  • View card details in mobile app
  • Instant card freeze/unfreeze
  • Transaction notifications
  • Receipt upload via mobile
  • Spending limit adjustments
  • Report lost/stolen cards

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Card Reconciliation

Easy month-end reconciliation:
  • Match transactions to receipts
  • Categorize expenses
  • Flag missing receipts
  • Export to accounting
  • Generate card statements
  • Archive for compliance
Review and reconcile card transactions monthly to maintain accurate records

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Card Reports

Generate detailed card reports:
  • Spending by employee
  • Spending by category
  • Spending by merchant
  • Budget vs actual
  • Declined transactions
  • Missing receipts report

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Card Policies

Establish clear card usage policies:
  • Eligible employees
  • Allowed expense types
  • Spending limits by role
  • Receipt requirements
  • Approval workflows
  • Consequences for misuse

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International Use

Using cards abroad:
  • Enable international transactions
  • Foreign transaction fees (if any)
  • Multi-currency support
  • Exchange rate transparency
  • Travel notifications
  • Emergency card services
Notify the card team before international travel to prevent declined transactions

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Card Integrations

Connect cards with other tools:
  • Accounting software (QuickBooks, Xero)
  • Expense management systems
  • Travel booking platforms
  • Receipt capture apps
  • ERP systems
  • Reporting tools