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Payments

Manage all your business payments efficiently through Every’s payment platform.

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Payment Methods

ACH Transfers

Free electronic bank transfers

Wire Transfers

Same-day domestic and international

Check Payments

Physical and digital checks

Card Payments

Debit and credit card processing

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Sending Payments

1

Select Payment Type

Choose the payment method that fits your needs
2

Enter Recipient Details

Add recipient name, account info, and amount
3

Select Funding Source

Choose which account to pay from
4

Set Payment Date

Schedule for today or future date
5

Review & Confirm

Verify all details before submitting
6

Track Payment

Monitor payment status until delivered

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ACH Payments

Most cost-effective payment method:
Features:
  • Free for most banks
  • 3-5 business day processing
  • Secure electronic transfer
  • Automatic tracking
  • Confirmation provided
Best For:
  • Vendor payments
  • Contractor payments
  • Regular bill payments
  • Inter-account transfers

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Wire Transfers

For urgent or large payments: Domestic Wires:
  • Same-day or next-day delivery
  • No transaction amount limit
  • $25-30 fee per wire
  • Requires recipient bank details
  • Irrevocable once sent
International Wires:
  • 1-5 business day delivery
  • $40-50 fee per wire
  • SWIFT/BIC codes required
  • Currency conversion available
  • Compliance checks required
Wire transfers cannot be reversed. Always verify recipient details carefully before sending.

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Check Payments

Traditional payment method:
Printed & Mailed:
  • $1.50 per check fee
  • USPS First Class mail
  • 5-7 business day delivery
  • Tracking available
  • Check images retained
Requirements:
  • Recipient mailing address
  • Payment amount and memo
  • Account to debit
Electronic Delivery:
  • Email check to recipient
  • Recipient prints and deposits
  • Instant delivery
  • Lower cost than physical
  • Environmentally friendly
Fraud Prevention:
  • Secure check stock
  • Watermarks and security features
  • Positive pay available
  • Check verification
  • Stop payment capability

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Receiving Payments

Accept payments from customers: Payment Collection Methods:
  • ACH debit authorization
  • Wire transfer instructions
  • Check deposits
  • Card payments (if enabled)
  • Payment links
  • Recurring billing
Payment Processing:
  1. Customer initiates payment
  2. Payment received in account
  3. Automatic notification sent
  4. Transaction categorized
  5. Invoice marked as paid
  6. Accounting entry created
Provide multiple payment options to make it easy for customers to pay you

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Recurring Payments

Automate regular payments: Use Cases:
  • Monthly rent payments
  • Software subscriptions
  • Loan payments
  • Service retainers
  • Insurance premiums
  • Lease payments
Setup:
  1. Create payment template
  2. Set frequency and amount
  3. Specify start and end dates
  4. Designate funding account
  5. Activate recurring series
Management:
  • Pause or cancel anytime
  • Modify amount or frequency
  • View payment history
  • Receive confirmations

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Payment Approvals

Control payment workflows:
1

Payment Request

User initiates payment request
2

Routing

Request routed based on amount/type
3

Review

Approver reviews payment details
4

Approve/Deny

Approver makes decision with notes
5

Processing

Approved payments move to processing
6

Execution

Payment sent on scheduled date

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Payment Status Tracking

Monitor payment lifecycle:
StatusDescriptionTypical Duration
DraftPayment created but not submitted-
Pending ApprovalAwaiting approver action1-2 days
ApprovedApproved but not yet sent-
ProcessingPayment being processed1-5 days
SentPayment delivered-
ReturnedPayment unsuccessful-
CancelledPayment cancelled-

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Payment Batching

Process multiple payments efficiently: Batch Features:
  • Upload payment file (CSV, Excel)
  • Review and validate all payments
  • Approve entire batch at once
  • Track batch processing status
  • Handle batch errors easily
Best For:
  • Vendor payment runs
  • Contractor payments
  • Rebates or refunds
  • Mass distributions
Batch payments can save significant time when making multiple payments

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International Payments

Send money globally: Supported Features:
  • 130+ countries
  • 50+ currencies
  • Competitive exchange rates
  • SWIFT network
  • Local payment rails where available
  • Real-time FX rates
Required Information:
  • Recipient name and address
  • Bank name and address
  • SWIFT/BIC code
  • IBAN or account number
  • Purpose of payment
  • Beneficiary bank details
Compliance:
  • Know Your Customer (KYC)
  • Anti-Money Laundering (AML)
  • OFAC screening
  • Purpose code documentation

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Payment Security

Keep payments secure:
  • Two-factor authentication required
  • Biometric verification available
  • Device fingerprinting
  • IP monitoring
  • Session timeouts
  • Real-time fraud monitoring
  • Anomaly detection
  • Velocity limits
  • Recipient verification
  • Suspicious activity alerts
  • Daily transaction limits
  • Per-payment maximums
  • Cumulative monthly limits
  • User-level restrictions
  • Role-based controls

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Payment Reconciliation

Match payments to bills:
  • Automatic matching by invoice number
  • Match by vendor and amount
  • Bulk reconciliation tools
  • Flag unmatched payments
  • Resolve discrepancies
  • Export reconciliation reports

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Payment Reports

Comprehensive payment reporting: Available Reports:
  • Payment history by date range
  • Payments by vendor
  • Payments by method
  • Outstanding payments
  • Failed payment report
  • Payment aging report
  • Cash disbursement journal
Report Features:
  • Custom date ranges
  • Multiple filter options
  • Export to Excel/CSV
  • Schedule automatic delivery
  • Visual dashboards

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Payment Methods Comparison

Choose the right method:
MethodSpeedCostBest For
ACH3-5 daysFreeRegular payments
Same-Day ACHSame day$1-5Urgent, under $1M
WireSame/next day$25-50Large, urgent payments
Check5-7 days$1.50Traditional vendors
CardInstant2.9%Online, instant needs

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Payment Scheduling

Plan ahead with scheduling:
  • Schedule payments up to 1 year in advance
  • Set up recurring payment series
  • Calendar view of upcoming payments
  • Modify scheduled payments
  • Cancel before cut-off time
  • Holiday schedule awareness
Schedule payments a day early to account for weekends and holidays

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Failed Payments

Handle payment failures: Common Reasons:
  • Insufficient funds
  • Invalid account information
  • Bank restrictions
  • Daily limit exceeded
  • Recipient account closed
Resolution Steps:
  1. Review failure reason
  2. Correct the issue
  3. Verify recipient details
  4. Resubmit payment
  5. Contact recipient if needed

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Payment Notifications

Stay informed about payments:
  • Payment initiated confirmation
  • Payment approved notification
  • Payment sent confirmation
  • Payment delivered update
  • Payment failed alert
  • Payment returned notice
Configure notification preferences per payment type.

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Payment API

Integrate payments programmatically: 
{
  "recipient": "vendor@example.com",
  "amount": 1500.00,
  "currency": "USD",
  "method": "ach",
  "memo": "Invoice #12345",
  "scheduled_date": "2024-01-15"
}
API Features:
  • RESTful endpoints
  • Webhook notifications
  • Idempotency keys
  • Batch operations
  • Real-time status

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Payment Best Practices

Optimize your payment process:
  1. Use ACH When Possible - Save on fees
  2. Schedule in Advance - Avoid rush fees
  3. Verify Recipient Details - Prevent errors
  4. Maintain Audit Trail - Keep payment records
  5. Review Regularly - Check for duplicates
  6. Set Appropriate Limits - Control exposure
  7. Enable Approvals - Add oversight
  8. Reconcile Monthly - Match to accounting