Payroll Taxes
Every handles all payroll tax calculations, withholdings, and filings automatically.Tax Types
Every manages these payroll taxes:Federal Income Tax
Federal Income Tax
Withheld from employee paychecks based on W-4 elections
State Income Tax
State Income Tax
State-level income tax withholding (varies by state)
FICA Taxes
FICA Taxes
Social Security (6.2%) and Medicare (1.45%) for both employer and employee
Federal Unemployment (FUTA)
Federal Unemployment (FUTA)
Employer-paid federal unemployment insurance tax
State Unemployment (SUTA)
State Unemployment (SUTA)
State unemployment insurance tax (rates vary by state)
Local Taxes
Local Taxes
City or county taxes where applicable
How Every Handles Taxes
Every automates your payroll tax obligations:- Calculate - Automatically calculates all required withholdings
- Withhold - Deducts taxes from employee paychecks
- Deposit - Files tax deposits with appropriate agencies
- File - Submits required tax forms and reports
- Monitor - Tracks deadlines and ensures compliance
Tax Forms
Every prepares and files these forms:| Form | Description | Frequency |
|---|---|---|
| Form 941 | Federal quarterly payroll tax return | Quarterly |
| Form 940 | Federal unemployment tax return | Annual |
| W-2 | Employee wage and tax statement | Annual |
| W-3 | Transmittal of wage statements | Annual |
| State Forms | State-specific tax forms | Varies |
Employee Tax Documents
Employees can access tax documents:- W-4 forms
- State withholding forms
- Pay stubs with YTD totals
- Year-end W-2 forms
W-2 forms are available by January 31st each year
Tax Settings
Configure tax settings in Settings > Payroll > Tax Settings:- State tax registration numbers
- Unemployment insurance rates
- Local tax jurisdictions
- Tax deposit schedules
Multi-State Payroll
If you have employees in multiple states:- Each state requires separate registration
- State taxes vary by location
- Reciprocity agreements may apply
- Every handles all state-specific requirements
Tax Notices
If you receive a tax notice:- Don’t panic - most notices are informational
- Upload the notice to Every
- Our tax team will review and respond
- Follow up as needed