Creating Bills
Add vendor bills and invoices to Every for payment processing.
Adding a Bill Manually
Navigate to Bill Pay
Go to Bill Pay > Bills > Add Bill
Select Vendor
Choose existing vendor or create new one
Enter Bill Details
- Invoice number
- Invoice date
- Due date
- Amount
Add Line Items
Break down the bill into line items with categories
Attach Document
Upload the invoice PDF or image
Review & Save
Review details and save the bill
Email Bills to Every
Forward bills directly to Every via email:
- Get your unique bill pay email address
- Forward vendor invoices to that address
- Every automatically creates bill drafts
- Review and approve the imported bills
Set up email forwarding rules to automatically send bills from specific vendors
Bill Upload
Upload multiple bills at once:
- Click Upload Bills
- Drag and drop PDFs or images
- Every extracts key information using OCR
- Review and confirm details
- Assign to vendors and categories
Each bill should include:
- Vendor - Who you’re paying
- Invoice Number - Vendor’s invoice reference
- Invoice Date - When the invoice was issued
- Due Date - Payment deadline
- Amount - Total amount owed
- Category - Accounting category/expense type
- Description - What the bill is for
- Attachments - Copy of the invoice
Recurring Bills
Set up recurring bills for regular expenses:
- Monthly subscriptions
- Rent payments
- Utilities
- Insurance premiums
- Service contracts
Configure frequency, amount, and auto-approval settings.
Bill Status
Bills move through these statuses:
| Status | Description |
|---|
| Draft | Bill created but not submitted |
| Pending Approval | Awaiting approval |
| Approved | Ready for payment |
| Scheduled | Payment scheduled |
| Paid | Payment processed |
| Void | Bill cancelled |
Always verify bill details before submitting for approval to avoid payment errors
Editing Bills
To modify a bill:
- Draft bills can be freely edited
- Pending bills can be recalled and edited
- Approved bills require new approval after edits
- Paid bills cannot be edited (create a credit instead)
