> ## Documentation Index > Fetch the complete documentation index at: https://every.help/llms.txt > Use this file to discover all available pages before exploring further. # Payroll Reports > Payroll summaries, tax reports, and employee earnings ## Payroll Reports Access detailed payroll data and summaries for your business needs. ### Essential Payroll Reports Overview of each pay run Individual employee pay details Tax obligations and deposits All payroll deductions ### Payroll Summary Report Overview of each payroll run: * Regular hours * Overtime hours * Bonuses and commissions * Total gross wages * Average pay per employee * Federal income tax * State income tax * FICA taxes * Pre-tax deductions * Post-tax deductions * Total net pay * Direct deposits * Paper checks * Pay cards * Employer FICA taxes * Federal unemployment * State unemployment * Workers' compensation * Total employer burden ### Employee Earnings Report Detailed pay information per employee: **Included Data:** * Employee name and ID * Pay period dates * Regular and overtime hours * Gross wages * All deductions * Net pay * Year-to-date totals **Filter Options:** * By employee * By department * By pay period * Date range * Employment status This report is useful for answering employee pay questions ### Payroll Register Complete payroll transaction details: | Employee | Gross | Fed Tax | State Tax | FICA | Other | Net Pay | | ---------- | ------- | ------- | --------- | -------- | ----- | ---------- | | John Doe | \$5,000 | \$600 | \$250 | \$382.50 | \$400 | \$3,367.50 | | Jane Smith | \$6,000 | \$750 | \$300 | \$459 | \$500 | \$3,991 | Export for accounting entries. ### Tax Liability Report Track tax obligations: * Federal income tax withheld * Social Security (employer + employee) * Medicare (employer + employee) * Total federal liability * Deposit due dates * State income tax withheld * State unemployment insurance (SUI) * State disability insurance (SDI) * Local taxes * Deposit schedules * Deposit amounts * Deposit dates * Confirmation numbers * Payment method * Outstanding liabilities ### Quarterly Tax Reports Prepare for quarterly filings: **Form 941 Data:** * Total wages paid * Federal income tax withheld * Social Security and Medicare wages * Tax deposits made * Net taxes owed or refund **State Quarterly Reports:** * State unemployment wages * SUI tax rate * Tax calculation * Payment due date Quarterly tax forms must be filed by the last day of the month following the quarter end ### Year-End Tax Reports Annual tax reporting: **W-2 Information:** * Employee earnings * Tax withholdings * Benefits and deductions * W-2 form generation * Electronic filing **Form 940:** * Federal unemployment wages * FUTA tax calculation * State unemployment credits * Net FUTA tax due ### Deduction Reports Track all payroll deductions: **Pre-Tax Deductions:** * 401(k) contributions * Health insurance premiums * HSA contributions * FSA contributions * Commuter benefits **Post-Tax Deductions:** * Roth 401(k) contributions * Garnishments * Union dues * Charitable contributions * Life insurance **Report Features:** * Total deductions by type * Employee contribution amounts * Employer contributions * Year-to-date totals * Benefit carrier remittance ### Benefits Report Employee benefit information: Who's enrolled in what benefits Employee and employer costs Amounts due to benefit carriers Total benefit costs by type ### PTO Report Track time off balances: * Employee PTO balances * Accrual rates * Used time off * Pending requests * PTO liability (financial) * Department usage Review PTO liability quarterly for financial planning ### Hours and Attendance For hourly employees: * Total hours worked * Regular vs overtime hours * Hours by employee * Hours by department * Attendance patterns * Time clock punch data ### Labor Cost Reports Analyze labor expenses: **By Department:** * Department payroll costs * % of total payroll * Cost per employee * Trend analysis **By Location:** * Location-based costs * Multi-state breakdown * Geographic comparison **By Position:** * Role-based compensation * Compensation benchmarking * Position cost analysis ### New Hire Report Track new employee additions: * Hire date * Starting salary * Department * Employment type * Benefits eligibility * Required compliance notices ### Termination Report Employee departure data: * Termination date * Final pay amount * Unused PTO payout * Final tax withholdings * COBRA notification * Unemployment eligibility ### Payroll Journal Entries For accounting integration: * Debit and credit entries * Account numbers * Transaction amounts * Entry descriptions * Export to accounting system Format ready for QuickBooks, Xero, or other accounting software. ### Garnishment Report Court-ordered deductions: * Garnishment orders * Amounts withheld * Remittance due dates * Case numbers * Agency information * Payment history Garnishments must be processed according to court orders ### Workers' Compensation Report Workers' comp audit data: * Employee classifications * Total payroll by class code * Overtime calculations * Executive officers * Audit worksheet ready ### Compliance Reports Ensure regulatory compliance: **ACA Reporting:** * 1095-C forms * 1094-C transmittal * Hours tracking * Affordability calculations **EEO-1 Reporting:** * Employee demographics * Job categories * Ethnicity and gender data **OSHA Reporting:** * Injury and illness logs * Required postings ### Multi-State Reports For businesses with employees in multiple states: * Wages by state * State tax withholdings * State unemployment * State-specific compliance * Nexus tracking ### Payroll Cost Projection Forecast future payroll costs: * Upcoming payroll estimates * Annual payroll projection * Budget comparison * What-if scenarios * Impact of salary changes ### Pay Stub Archive Access historical pay stubs: * All past pay stubs * Searchable by employee or date * PDF download * Year-end summaries * Reprint capability Employees can access their pay stubs 24/7 through the employee portal ### Custom Payroll Reports Build your own: * Select specific data fields * Apply custom filters * Group and sort data * Add calculations * Save report templates * Schedule automatic delivery