> ## Documentation Index
> Fetch the complete documentation index at: https://every.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Payroll Taxes

> Understanding and managing payroll tax obligations

## Payroll Taxes

Every handles all payroll tax calculations, withholdings, and filings automatically.

### Tax Types

Every manages these payroll taxes:

<AccordionGroup>
  <Accordion title="Federal Income Tax">
    Withheld from employee paychecks based on W-4 elections
  </Accordion>

  <Accordion title="State Income Tax">
    State-level income tax withholding (varies by state)
  </Accordion>

  <Accordion title="FICA Taxes">
    Social Security (6.2%) and Medicare (1.45%) for both employer and employee
  </Accordion>

  <Accordion title="Federal Unemployment (FUTA)">
    Employer-paid federal unemployment insurance tax
  </Accordion>

  <Accordion title="State Unemployment (SUTA)">
    State unemployment insurance tax (rates vary by state)
  </Accordion>

  <Accordion title="Local Taxes">
    City or county taxes where applicable
  </Accordion>
</AccordionGroup>

### How Every Handles Taxes

Every automates your payroll tax obligations:

1. **Calculate** - Automatically calculates all required withholdings
2. **Withhold** - Deducts taxes from employee paychecks
3. **Deposit** - Files tax deposits with appropriate agencies
4. **File** - Submits required tax forms and reports
5. **Monitor** - Tracks deadlines and ensures compliance

### Tax Forms

Every prepares and files these forms:

| Form        | Description                          | Frequency |
| ----------- | ------------------------------------ | --------- |
| Form 941    | Federal quarterly payroll tax return | Quarterly |
| Form 940    | Federal unemployment tax return      | Annual    |
| W-2         | Employee wage and tax statement      | Annual    |
| W-3         | Transmittal of wage statements       | Annual    |
| State Forms | State-specific tax forms             | Varies    |

### Employee Tax Documents

Employees can access tax documents:

* W-4 forms
* State withholding forms
* Pay stubs with YTD totals
* Year-end W-2 forms

<Note>
  W-2 forms are available by January 31st each year
</Note>

### Tax Settings

Configure tax settings in **Settings** > **Payroll** > **Tax Settings**:

* State tax registration numbers
* Unemployment insurance rates
* Local tax jurisdictions
* Tax deposit schedules

### Multi-State Payroll

If you have employees in multiple states:

* Each state requires separate registration
* State taxes vary by location
* Reciprocity agreements may apply
* Every handles all state-specific requirements

<Tip>
  Contact Every's payroll tax specialists if you're expanding to new states
</Tip>

### Tax Notices

If you receive a tax notice:

1. Don't panic - most notices are informational
2. Upload the notice to Every
3. Our tax team will review and respond
4. Follow up as needed

<Warning>
  Always forward tax notices to Every immediately for prompt resolution
</Warning>