> ## Documentation Index
> Fetch the complete documentation index at: https://every.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Custom templates

> Build your own offer letter templates and use them when you hire

> [!NOTE]
>
> Custom templates may not be available for your company yet.

**Documents** > **Custom templates** is where you build your own document templates. You can make offer letter templates, for employees or for contractors. HR Admins and Company Admins can use it once your company has finished onboarding.

## Your templates

Templates are split into tabs: **All**, **Drafts**, **Published** and **Archived**. **Drafts** also lists published templates that have unpublished changes. Each row shows the template's **Name**, **Type**, **Status**, **Version** and when it was **Last updated**. Select a row to open it.

## Create a template

**1. Choose the type**

Select **Create template**, then choose a **Template type**: **Offer letter (employee)** or **Offer letter (contractor)**.

**2. Name it**

Enter a **Template name** and, if you like, a **Description (optional)**. Select **Create template** to open the editor.

## Edit a template

Write your template in the editor, and add variables from the **+** menu. Variables are filled in for each person you hire, and you only see the ones that fit the template's type. The **+** menu also adds a **Signature block**.

The **More actions** menu lets you **Undo**, **Redo** or **Reset** your changes, start from a file with **Import from Word** or **Import from PDF**, or start from **Use Every's default**. Importing replaces your current draft, and Every then looks for places to add variables.

To get help from AI, choose **Ask AI** in the **+** menu to open **AI Assist**. Select **Clean up structure** to tidy the layout, or describe a change and select **Apply change**. You review the changes before they're applied, and select **Accept changes** to keep them.

Select **Save draft** to save your work, and **Publish** when the template is ready.

## Published and archived templates

A published template is read-only. Select **Edit** to start a new draft of it, or **Archive** to stop using it. While a new draft is open, **More actions** > **Discard draft** throws it away and goes back to the published version. To bring back an archived template, select **Unarchive**.

## Use a template

When you add someone, the **Offer letter** step lets you **Choose a template** from your published offer letter templates (see [Adding people](/hr/onboarding)). If you haven't published one yet, you'll see **No templates available**.


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