> ## Documentation Index
> Fetch the complete documentation index at: https://every.help/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating Bills

> How to create and manage bills in Every

## Creating Bills

Add vendor bills and invoices to Every for payment processing.

### Adding a Bill Manually

<Steps>
  <Step title="Navigate to Bill Pay">
    Go to **Bill Pay** > **Bills** > **Add Bill**
  </Step>

  <Step title="Select Vendor">
    Choose existing vendor or create new one
  </Step>

  <Step title="Enter Bill Details">
    * Invoice number
    * Invoice date
    * Due date
    * Amount
  </Step>

  <Step title="Add Line Items">
    Break down the bill into line items with categories
  </Step>

  <Step title="Attach Document">
    Upload the invoice PDF or image
  </Step>

  <Step title="Review & Save">
    Review details and save the bill
  </Step>
</Steps>

### Email Bills to Every

Forward bills directly to Every via email:

1. Get your unique bill pay email address
2. Forward vendor invoices to that address
3. Every automatically creates bill drafts
4. Review and approve the imported bills

<Tip>
  Set up email forwarding rules to automatically send bills from specific vendors
</Tip>

### Bill Upload

Upload multiple bills at once:

1. Click **Upload Bills**
2. Drag and drop PDFs or images
3. Every extracts key information using OCR
4. Review and confirm details
5. Assign to vendors and categories

### Bill Information

Each bill should include:

* **Vendor** - Who you're paying
* **Invoice Number** - Vendor's invoice reference
* **Invoice Date** - When the invoice was issued
* **Due Date** - Payment deadline
* **Amount** - Total amount owed
* **Category** - Accounting category/expense type
* **Description** - What the bill is for
* **Attachments** - Copy of the invoice

### Recurring Bills

Set up recurring bills for regular expenses:

* Monthly subscriptions
* Rent payments
* Utilities
* Insurance premiums
* Service contracts

Configure frequency, amount, and auto-approval settings.

### Bill Status

Bills move through these statuses:

| Status           | Description                    |
| ---------------- | ------------------------------ |
| Draft            | Bill created but not submitted |
| Pending Approval | Awaiting approval              |
| Approved         | Ready for payment              |
| Scheduled        | Payment scheduled              |
| Paid             | Payment processed              |
| Void             | Bill cancelled                 |

<Warning>
  Always verify bill details before submitting for approval to avoid payment errors
</Warning>

### Editing Bills

To modify a bill:

* Draft bills can be freely edited
* Pending bills can be recalled and edited
* Approved bills require new approval after edits
* Paid bills cannot be edited (create a credit instead)